Coded Minds response to COVID-19

Below is a summary of the Health Risk Prevention Protocols currently in place at Coded Minds Canada. In respect to COVID-19, for our child care programs, our main source of guidance comes from the following document:
COVID-19 information : guidance for daycare, out of school care (child care)

Handwashing and Hand Sanitizer

Handwashing (for at least 20 seconds) is the best practice to prevent the spread. Hand sanitizer can be used as an alternative when hand washing is not immediately available. All people entering the building are required to use hand sanitizer and/or wash hands before and after eating or handling food, playing, using shared materials, using the toilet, and/or handling bodily fluids.

Active Symptom Screening and Illness

Coded Minds requires families and employees to self assess for Illness or COVID-like symptoms (i.e. fever, sore throat, runny nose, cough, and shortness of breath). Upon arrival to any program, Coded Minds ensures active screening and temperature checks have been completed for all staff and children.

Children or staff showing COVID-19 symptoms should stay home or will be asked to return home and self isolate for 10 days, as well as get tested for COVID-19 as per current Alberta Health Regulations. Re-admission in the programs will happen after one of the following sets of criteria are met:

  1. The mandatory 10 day isolation is complete and the individual is symptom free.
  2. A negative COVID-19 test has been obtained and the individual is symptom free.
  3. A doctor's note indicating symptoms are not from a communicable disease is obtained.

Coded Minds will document any children and employees showing illness or COVID-like symptoms and initiate company’s Outbreak Prevention Procedures.

Outbreak Procedures and High Alert Cleaning

If two or more children/staff show symptoms; AHS is contacted (1-844-343-0971) for guidance in the latest health and safety policies and procedures. This may include up to a 72 hour closure of the affected program or cohort for deep cleaning, sanitization of the affected space, and contact tracing as per AHS guidelines. As we are currently in a global pandemic, High Alert Cleaning will be initiated by Coded Minds staff continuously throughout the day.


As per the CBE Mask Guidelines, Non-Medical Face Masks are to be worn at all times in common use areas such as hallways, washrooms, and during times when cohort integrity is unable to be maintained. Exceptions of mask use are when the cohort integrity is preserved, during outdoor play, when eating or drinking, when engaging in athletic or fitness activities, and when physical distancing is possible.

Physical Distancing

Physical distancing (e.g. maintaining a distance of 2 metres) is encouraged in Coded Minds programs for children and staff whenever possible. Students are also encouraged to have minimized physical contact with one another.


As the risk of transmission of COVID-19 is reduced by limiting exposure to others, CMC operates it’s programs  in cohorts of up to a maximum of 30 people including staff. Within these programs, we maintain cohort integrity by assigning children and employees to the same group/rooms for AM and PM. Any person (eg. Director, float staff) who enters the space of more than one cohort is expected to wear a non-medical mask and will wash their hands (or use hand sanitizer) whenever entering or exiting each room.

Classroom Set-up

HVAC systems have been checked to ensure good ventilation is being provided, and windows are opened where appropriate. Items that cannot be easily cleaned and sanitized have been removed from the programs.

Cleaning of Spaces

Regular cleaning and disinfection are essential to preventing the transmission of COVID-19 from contaminated objects and surfaces. The following surfaces will be disinfected on a daily basis by CMC staff: Tables, chairs, telephones, doorknobs, light switches, sink faucets, and soap and hand sanitizer dispensers. High-touch points will be cleaned multiple times during the day.

Shared Equipment

Phones, computers, and other frequently touched electronics like tablets, keyboards, mice, and other devices are cleaned and disinfected regularly by staff, using supplied disinfectant wipes before and after each use. Toys from students’ homes are not allowed in the programs at this time.

Playgrounds and Shared Spaces

Only one cohort at a time may use an approved outdoor play space. Playground equipment is allowed to be used as long as it is being supervised by 2 employees, age appropriate, and hand hygiene is completed before and after play. Community walks and outdoor field play are also encouraged. Each cohort will have their own designated outdoor equipment (i.e. balls, raquets, skipping ropes) and equipment will be disinfected between each use.

Parent/Guardian Access

In-person visitors and volunteers are not allowed in CBE schools at this time. Parents/guardians must remain outside the school to pick-up and drop off their children at the program. Families are welcome to communicate with program staff and provide feedback upon pick-up and drop off, as well as through email or phone calls.